For speakers and chairs

Thank you for your participation at Outlook 2010. Please find below information that will assist you in your role.

All speakers and chairs automatically receive complimentary registration for the two day conference. Your complimentary registration entitles you to:

• entry to all sessions
• the conference dinner on Tuesday 2 March 2010
• all lunches, morning and afternoon teas

Special needs

If you have any special needs (for example mobility, medical, dietary) please let your liaison officer know so we can assist where possible.

Liaison officers

• List of liaison officers

Session format

The session requires each speaker to make a formal 15 minute presentation. Once all speakers have presented, the audience will have an opportunity to ask questions.

Information for speakers

What we need from you

• Profile and photo
• PowerPoint presentation
• Deed of release
• Registration form

Profile and photo

Your profile and photo should be sent to your liaison officer. This will be included on the Outlook 2010 website. The profile should be around 150 - 200 words and include the following information:

• name, position, organisation, location
• how your work relates to the session topic
• relevant work history and qualifications

Please send a colour digital photo (head and shoulders) in jpeg format with your profile.

Deed of release

Please complete and sign the deed of release form and return it to your liaison officer by mail, fax or email. 

• Download Deed of release

The deed grants permission for ABARE to reproduce your presentation/paper, including publication on ABARE’s Outlook 2010 website.  ABARE may also use photographs and audio visual footage of you at the conference for promotional purposes. 

Registration form

Please complete the registration form and return it to your liaison officer by mail, fax or email.

• Download Registration form

Your speech and presentation

Speech

Your speech should be approximately 15 minutes (a 15 minute speech is approximately 1800 words). Feedback from previous Outlook conference delegates indicates the audience does not appreciate a presentation beyond the time limit, or one that consists of reading from the formal paper.

At the conclusion of all presentations in your session, the chair will invite the audience to ask questions. To maximise opportunities for discussion in the time available, it is imperative that answers are succinct.

Presentation

You will need to prepare your own PowerPoint presentation. Please minimise the number of words and figures on each slide as well as the number of slides. The ABARE speakers are advised to have no more than 15 slides and to use graphics, charts and pictures in preference to text on the slides. Contact your liaison officer if you need any advice on your presentation.

Please email your presentation to your liaison officer by 22 February 2010 to ensure it will be preloaded onto a network computer at the conference venue.  Email files should not exceed 5Mb. For larger files, please copy your presentation onto a CD and post it to your liaison officer.

We recommend you bring a backup version on CD or USB drive with you on the day.

A laptop will be available at the conference and your liaison officer can arrange time for you to check through your presentation or make any last minute changes if required.

Your presentation/paper will be made available on ABARE’s Outlook 2010 website at the end of your session, unless you advise otherwise.

Information for chairs

Your role as chair is to:

• Be in the allocated theatre 15 minutes before the session begins to meet the session speakers and familiarise yourself with the theatre.
• Open the session by providing a short introduction to the session, thanking the session sponsor (if there is one) and briefly introduce the speakers.
• Request delegates turn off their mobile phones while in the session.
• Announce questions will be taken from the delegates at the end of the session.  If delegates prefer, they can write their questions and have an usher hand them to you to ask on their behalf.
• Introduce each speaker as they prepare to speak. Please do not simply read out the speakers profile in full.  Your liaison officer will send you profiles and presentations for the speakers in your session prior to the conference.
• Ensure speakers do not exceed their allocated 15 minutes.
• Oversee the question time at the completion of all presentations. 

1. Request that delegates provide their name and organisation and identify who they are directing their question to before they ask their question.
2. Ensure questions and answers are succinct and discussion flows.  Repeat any questions if you think the audience may not have heard clearly. Suggest one of the panel responds if the question is not directed to a specific speaker.
3. Pose questions to the speakers if no questions are forthcoming from the audience.

• Ensure the session closes on time.
• Announce the next session. For example, "We will now break for lunch and will resume with the Grains, Horticulture and Dairy sessions at 2pm.”

What we need from you

• Profile and photo
• Deed of release
• Registration form

Profile and photo

Your profile and photo should be sent to your liaison officer (click for list here). This will be included on the Outlook 2010 website. The profile should be around 150 - 200 words and include the following information:

• name, position, organisation, location
• how your work relates to the session topic
• relevant work history and qualifications

Please send a colour digital photo (head and shoulders) in jpeg format with your profile.

Deed of release

Please complete and sign the deed of release form and return it to your liaison officer by mail, fax or email.

• Download Deed of release

The deed grants permission for ABARE to use photographs and audio visual footage of you at the conference for promotional purposes. 

Registration form

Please complete the registration form and return it to your liaison officer by mail, fax or email.

• Download Registration form